Workplace Health & Safety

 

A robust workplace health and safety system is crucial to many organisations. HR3’s whs module provides the solution.


Lost time injury frequency rates, absenteeism, compensation claims and plant and equipment skills all require data from your payroll system. Why purchase a stand-alone whs system when all this and more is available in HR3’s whs module. Designed around standards such as AS1885.1-1990, AS/NZS 4801:2001 and AS/NZS ISO 31000:2009, the whs module includes hazards, incidents, plant and equipment, committees, audits, locations, documents (policies, safety data sheets etc) and much, much more.

While Workplace Health & Safety is known by many acronyms including OHS (Occupational Health & Safety), WHS (Workplace Health & Safety) and HSEQ (Health Safety, Environment and Quality), the HR3 Workplace Health & Safety module is simply called whs

 

The whs module uses the base employee masterfile for storing employee and contractor information in conjunction with a location-driven structure for linking employees/contractors to the areas they physically work in. Although it is built around several Australian, New Zealand and International standards, it is also fully customisable. A preset framework is used to guide the end-user through setup, management and ongoing maintenance. The following points are a few highlights and features of whs ..

 

Common Database

This isn’t so much an option, but an important feature of the system. An employee (or contractor) is entered once and they are then available to the payroll (if being used) and whs parts of the system. This feature allows the WHS management personnel to access “real” information for reporting purposes. 

 

Corporate Reporting

whs can be implemented as a cross-company system. This is advantageous if you have multiple companies in your group and want reporting, electronic workflow alerts and requests to span across multiple entities. 

 

Location Management

whs is configured using physical locations. The administrator can link a multitude of information to each location including contact details (HSR, First Aider etc), policies, procedures, floor plans, MSDS and any other information deemed necessary. 

 

Corporate Dashboard

The system dashboard is used to display (and print) information about the company locations and whs details. This feature is very powerful and uses real payroll information to calculate over 20 separate statistics like LTIFR, MTIFR for a particular location or for the entire group.

 

OHS Standards

whs is designed around three standards; AS1885.1-1990, AS/NZS 4801:2001 and AS/NZS ISO 31000:2009. The user selects which of these they want to use and the system configuration automatically makes the tables associated with these standards available for recording and reporting purposes. Additional recording is available through customisable tables.

 

Incident Management

Incidents are logged against locations and the level of detail recorded is at the user’s discretion. The system can record incidents involving multiple people as well as near misses and everything in between. Injuries and associated RTW and rehabilitation are also recorded in detail. Incident reporting is available via the system dashboard as well as though a data explorer that includes graphing and data exports.

 

Hazard Management

Hazards and identified risks are logged against locations and the information recorded will depend on the system configuration and end user requirements. All the normal procedures and processes are catered for including risk assessments and associated actions. Hazard reporting is available via the system dashboard as well as though a data explorer that includes graphing and data exports.

 

Plant Management

Plant and Equipment management is available and covers many aspects that go beyond normal workplace health and safety practices. Plant users can be linked to specific equipment and their skills and competencies updated to reflect necessary licenses etc. Servicing and repairs can also be recorded and planned. Plant information is available via the system dashboard and the whs Calendar (scheduled tasks) as well as though a data explorer that includes graphing and data exports.

 

Audits & Meetings

The system includes a specific area for recording audits and meetings (from tool box to WHS committee). Audits and meetings can spawn actions and tasks that can be linked to hazards and/or Incidents. Audit reporting is available via the system dashboard, whs Calendar and through the Data Explorer.

 

Position Management

The whs module can be setup with or without position management. The positions management component displays organisation information in an explorer-type view and in a graphical organisation chart view. The system uses position information as part of its workflows and alerts. Positions management is also used for position profiles that include skills, competencies and inductions to name a few.

 

Learning Management

Training and education information can be recorded for all employees. Recordable information includes course details, provider, cost and results. 

 

Event Management

The whs module includes a specific area for recording date-driven events such as inductions, performance reviews, mentoring, discipline, rewards and other employment activities.

 

Skills Management

Skills and competencies are recorded with additional details for acquired date, scores expiry date and inbuilt alerts.

 

Property Management

Any employee issued property that needs to be recorded; everything from safety boots to company vehicles.

 

Document Management

Documents and images can be linked to any location, record or object for further details.

 

User Defined Fields (UDF)

The whs module includes many UDF options which allow the user to customise the system to suit their company’s unique workplace health and safety requirements.

 

Miscellaneous Data Management

Miscellaneous items can be recorded in the system Notes and/or text editor functions. This includes details about employee medical considerations, dietary concerns and anything else that is deemed necessary to record.

 

Workflows

Integrated workflows, alerts, tasks and emails ensure nothing is accidentally overlooked.

 

Data Reporting

Detailed whs reporting is available via the system Data Explorer. The Data Explorer is designed for ease of use and maximum end user options. The Data Explorer is a grid-based tool with advanced selection, sorting, arithmetic’s, formulas, exporting and display options (graphs).

 

Optional web portal

Allows WHS personnel and general employees/contractors to access WHS information from any web browser. Inbuilt alerts can be setup to notify management or key personnel when an incident has occurred or a hazard logged. Employees can also use calendars and planners to display upcoming events (skill expiry etc) and tasks. HR3people is Tablet compatible.

 

Optional APP (HR3mobile)

Allows any user to log incidents through a smart phone or tablet device. Information is captured regardless of an internet connection and then syncronised when a connection becomes available. Inbuilt alerts can be setup to notify management or key personnel when an incident has occurred.

 

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